When we explain what Enterprise Rights Management (ERM) is and what it can do. The common response in form of a question is "You can do that?" DRM or Digital Rights Management started in the music industry and has quickly spread to the IT industry with the aim of security confidential data. Today, ERM complements document management systems, perimeter security, and other methods of restricting access to sensitive information.
ERM takes a different tactic to confidential information security by actually marrying security with application specific information itself and enforcing policies persistently across users and locations. In this way, access protection and usage control enforcement travels with electronic documents from machine to machine protecting against confidential information loss, theft, and modification.
Only ERM solutions control data across its life-cycle and its common states: at rest, in motion or transit, and in in use. Leading ERM solutions like Fasoo DRM contain enterprise features like central management, strong reporting and auditing, and integration with other critical components of the IT infrastructure, making this a superior solution today.
So when would you use ERM in your organization? ERM would be used in the following situations:
* When you need to retain control of sensitive information, even after it has been delivered.
* When you want to track content forwarded to internal and external audiences.
* When you want to prevent unauthorized access to, extraction from, or editing of information.
* When you want to revoke information access when business requirements dictate.
A good ERM software would support many file formats beyond Adobe Acrobat file types, and should have sufficient backward compatibility, ie it should be able to support older file types for current software, for example MS Office 97.
The beauty of ERM is that security is persistent, which means whatever or wherever the file is stored it can never be accessed by anyone without the correct permissions. Ultimately, ERM is the superior approach to data security in that when a firewall is breached it is still impossible to gain access to files that have been DRM secured. So whether your data is at rest, in motion or in use you can be rest assured that your confidential information is safe.
Executives need to audit their organizations based on this single question. If this data gets into the wrong hands what will be the implication that will result from this breach? If it will cause untold reputation damage and sleepless nights then ERM is the tool that you need to deploy to prevent this from happening.